The Office of Extramural Fund Management (EFM) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students. Under the direction of the Manager, the incumbent is primarily responsible for: performing various financial and analytical tasks related to Sponsored fund management; preparation of standard invoices and/or financial reports on cost reimbursement and fixed price contracts and grants to meet fixed deadlines in a timely manner; reviewing, analyzing and preparing supplemental financial information that will be sent to various sponsoring agencies on behalf of the University; performing related tasks such as preparing and processing journals, maintaining internal records for sponsored funds, and closing sponsored funds. The incumbent is expected to understand and apply broad knowledge of various sponsoring agency requirements as it relates to their day-to-day responsibilities.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
19
Records
Qualifications
Required/Preferred
Skill in speaking clearly and distinctly, using English to obtain and convey information to individuals at various organizational levels.
Required
Skill in writing clear, concise and grammatically correct business correspondence for a diverse audience of novice to advanced.
Required
Ability to work accurately with detailed financial information to ensure all calculations are accurate.
Required
Ability to use mathematical skills sufficient to compute and summarize figures and verify accuracy of financial reports and invoices.
Required
Ability to accept direct guidance from supervisor and follow through on assignments with moderate direction from supervisor.
Required
Ability to work with changing priorities and constant interruptions to complete assignments with the proper level of importance with guidance from Supervisor.
Required
Ability to work as a part of a team exhibiting cooperative behavior that maximizes effectiveness and efficiency.
Required
Ability to adapt to changes in work tools, technology, and systems as a result of organizational improvements and regulatory compliance.
Required
Maintain confidentiality and appropriate use of financial or payroll information based on need to know access granted to perform primary job duties.
Required
Exhibit behaviors associated with a high degree of professionalism in all aspects of the position including but not limited to interactions with the campus research community, EFM team members/colleagues, and ORA colleagues.
Required
Working knowledge of word processing, spreadsheet and database applications, including but not limited to the most current version of Excel, Word, PowerPoint, and Outlook; ability to utilize mainframe systems.
Required
Skill and experience in financial management practices, including a basic understanding of internal accounting controls sufficient to analyze transactions and activity to ensure compliance. Willing to train.
Preferred
Ability to prepare contracts and grants financial statements and invoices consistent with the sponsoring agency requirements. Willing to train.
Preferred
Ability to understand organization and department stated goals and objectives sufficient to be an active and productive staff member.
Preferred
Working knowledge of University accounting and knowledge of contracts and grants within a large higher education institution with a high volume of sponsored awards. Willing to train.
Preferred
Working knowledge of laws and regulations governing sponsored projects in a university environment.
Preferred
Education and experience equivalent to a Bachelor's degree and/or 1-3 years experience in the accounting field or transferrable/related skills.
Preferred
Develop and maintain knowledge of applicable rules and regulations, and university policy and procedures governing sponsored funded projects and keep abreast of changing regulatory requirements.
Preferred
Ability to analyze and interpret financial data in order to prepare financial reports and reconcile invoices, ledgers, and accounting journals with speed and accuracy. Willing to train.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-31-2023
External Posting Date:
