We are seeking a highly experienced and organized Executive Assistant to provide comprehensive project management and support to our CEO.
The ideal candidate knows what it means to be a "Force Multiplier", loves to learn, has exceptional organizational and communication skills, and has the ability to multitask with multiple priorities effectively.
What you will do:
- Manage and coordinate complex schedules, appointments, and meetings for executives
- Coordinate travel arrangements, including flight and hotel bookings, car rentals, and itinerary planning
- Prepare reports, presentations, and correspondence for executives as required
- Monitor and respond to emails, phone calls, and other correspondence on behalf of executives
- Manage multiple projects and deadlines, tracking progress and ensuring timely completion
- Conduct research and provide recommendations on various projects and initiatives
- Work collaboratively with other members of the team to ensure seamless execution of projects
- Assist with the planning and coordination of events and special projects
- Manage confidential and sensitive information with discretion
- Provide support for other administrative tasks as needed
What we need from you:
- Fluent in English
- Minimum of 3 years of experience in an executive assistant role with project management responsibilities
- Proven experience managing complex projects with multiple stakeholders and tight deadlines
- Strong attention to detail and excellent organizational skills
- Ability to prioritize and manage multiple tasks effectively
- Exceptional verbal and written communication skills
- Ability to work independently and with minimal supervision
- Discretion and ability to handle confidential information
- Bachelor's degree in business administration, project management, or related field preferred
What gives you an edge:
- You can easily translate abstract thoughts into action plans
- You are super proactive, responsive and available when needed
- You are extremely trustworthy, discrete with personal and business matters.
- You have unshakable poise and executive presence
- You are an exceptionally effective communicator
- You are a critical thinker with exceptional problem solving skills
- You are highly detail oriented and absolutely nothing gets by you
- You are technically savvy with software programs
- You are a native or highly fluent +9/10 english speaker
- You learn quickly, and keep up with a fast-paced changing environment
What's in it for you
- Competitive compensation
- Autonomy and independence
- Performance bonuses
- Interesting travel opportunities
- Continuous learning and development
- Career growth mentorship
- Fun work-life presence
Important details to know:
This position is for an executive assistant with a mixture of a personal assistant, not a general administrative assistant. We require a highly focused, detail-oriented individual who can help manage the daily priorities and work to become an indispensible extension of the execs daily life. Therefore, we will only consider and respond to applications recieved from candidates with prior experiance working as executive assistants. Unfortunately we are not willing to accomodate, experiment with, or take chances on candidates who do not demonstrate relevent prior experiance working with "type A" personalities in simillar roles.
Location - San Juan PR
This position requires daily availability from 8:30AM EST
Who You’ll Work with
You’ll be working with [Ralph Perrier](https://www.linkedin.com/in/ralphperrier/), but also interact with our business operations manager and other members of his team.
Employment Conditions
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.
**PLEASE NO RECRUITERS OR AGENCIES**
Job Types: Full-time, Part-time, Contract
Contract length: 12 months
Salary: $35,000.00 - $40,000.00 per month
Expected hours: 30 per week
Work Location: Remote
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